Category Archives: Club Documents

New Member Welcome

Vic M. has put together a one sheet handout for new members during their induction. Vic has the original and you can get a copy by sending him an email. Welcome! We’re thrilled that you’ve decided to join our South … Continue reading

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Club Manual

Welcome to South County Toastmasters! Congratulations on your decision to join one of the world’s leading Toastmasters Clubs! South County Toastmasters has been recognized repeatedly as one of the organization’s best clubs by Toastmasters International. Our members have won numerous … Continue reading

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Constitution – Bylaws- Rules

The Constitution of South County Toastmasters Club # 1957 of St. Louis, Missouri As amended October 16, 2013 Article I Name The name and location of this club shall be as set forth in the title of this Constitution.      Article … Continue reading

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GE Meeting Rating Criteria

Thanks to Sarah Pitkin for creating this suggested scale. Criteria Description Rating scale Rating Meeting Preparedness Were scheduling conflicts resolved in a timely manner? 0 – 0.5 Was there a theme for the meeting and was it communicated to the … Continue reading

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Ballot and Evaluation Forms

One option for Ballot and Evaluation Forms is to order them from Toastmasters International.  As you can see below, the cost for 2500 ballots is $75.50. The larger ballots that we have been using for the last two years were … Continue reading

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Officer Installation Script

Thanks to Adam Kutell for putting this together. Script for Installation of Club Officers [Prior to the meeting, find out if the club has officers’ pins to present.]   District Officer: Will the outgoing officers please stand? On behalf of … Continue reading

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Non Profit Status Letter

If you want to save money on taxes for things that the club needs, here is the information from Toastmasters International. https://www.toastmasters.org/Leadership-Central/General-Finance “Toastmasters International and its subordinate clubs are considered to be 501(c)(3) nonprofits per the United States Internal Revenue … Continue reading

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990-N tax form

Here is information I received from my Treasurer training and also a letter from Toastmasters Int. “Our web feedback team mentioned to me that you needed some assistance with the 990n. Are you looking for information about how to file?  If … Continue reading

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Meeting Agenda – web

If you want to download the MS Word file, here is the link. MeetingAgenda-blank-2015-11-15-doc file

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Induction of New Members

Script for Inducting New Members Note: Inductions are handled under the New Business section of the Business Meeting. Make sure the Inductee has read and completed the Toastmasters Membership Application, including the Toastmasters Promise. Make sure the dues are paid. … Continue reading

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Election Procedures

There are two ways we have done this in the past – the short way and the long way. You will obviously need to change the names of the participants and elected officials. Since the Bylaws mandate a Secret Ballot, … Continue reading

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Timer Duties

  They should have copies of the above form in the white plastic case from the lectern. You can also download the Time Keepers Sheet on the Forms page. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Timer Tips One of the main things is to make … Continue reading

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Speaker Information Form

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Officer Election Script

This the script that our Parliamentarian Carl H. has put together for the election of officers. Notes from Carl:  First, it is recommended that officers be elected in descending order, from President on down.  Gina and I did not do … Continue reading

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President’s Meeting Script

Presidential Script Check to see if the Secretary is in attendance – do we need a replacement? —————————————————————— Thank you ______________________________ fellow TM’s and guests. Our Invocation and pledge of allegiance will be led by:________________________________________ 30 second monologue. (Express humor, … Continue reading

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Meeting Forms

Below is a list of forms that we use in the club. Agenda-Speech Contest 2014 (docx) Agenda-TT-Humorous-Speech-Contest-2008(doc) Ballot and Evaluation Form  doc-download Instruction-for-ordering-replacement-Ballot-and-Evaluation-Forms Best Evaluator Award Certificate  doc-download Best Speaker Award Certificate  doc-download Best Table Topic Award Certificate  doc-download Club … Continue reading

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Contest Materials and Other Content are Now Online

Toastmaster International has posted the contest materials to download online for Toastmaster members. You will have to login, put these materials in a cart, and then download each item. Thanks to Steve F for this tip. You can find them … Continue reading

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Club Constitution – ByLaws and Rules

Click on the link below for the latest version of the  Constitution – Bylaws and Rules – in doc format. Toastmasters-Club-Charter-October9-2011

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Dues Increase as of Oct. 1, 2011

Toastmasters International has increased their dues by $6.00 every six months. The club voted on August 3, 2011, and approved to raise our dues structure by the same amount as of Oct. 1, 2011. Note: Change 1 – TI increased … Continue reading

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Club Manual

club-manual-2015-11-23-Version3

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Meeting Minutes Form

Below is a “Meeting Minutes” form for anyone to use in case you are asked to fill-in for the secretary. I would suggest that you bring a recorder for the business meeting as it can get complicated. Another suggestion is … Continue reading

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General Evaluator Criteria

Kathy came up with a new way for the General Evaluator to rate the meeting. Here are the guidelines she came up with. Meeting Rating Criteria Min – Max Score Role Fulfillment – 2 (note: There are 22 roles in … Continue reading

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Blank Schedule

7-Jul 14-Jul 21-Jul 28-Jul Toastmaster Table Topics Speaker 1 Speaker 2 Speaker 3 Speaker 4 Evaluator 1 Evaluator 2 Evaluator 3 Evaluator 4 General Evaluator Grammarian Camera Invocator Timekeeper Vote Counter “Ah” Counter Jokemaster Hot Seat Greeter

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