Category Archives: Meeting Roles

GE Meeting Rating Criteria

Thanks to Sarah Pitkin for creating this suggested scale. Criteria Description Rating scale Rating Meeting Preparedness Were scheduling conflicts resolved in a timely manner? 0 – 0.5 Was there a theme for the meeting and was it communicated to the … Continue reading

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A Guide to Keeping Meetings On Time

Keeping meetings on time is just as important as any other part of our Toastmaster meetings. Not only will it get people out of the meeting at the expected time, but it will also give those who have meeting roles … Continue reading

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Vote Counter Duties

At each Toastmaster’s meeting, we recognize outstanding performances of our members in different categories, such as Best Table Topics, Best Speaker, Best Evaluator, and Most Improved.  The job of the Vote Counter is to count the votes and then fill … Continue reading

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Timer Duties

  They should have copies of the above form in the white plastic case from the lectern. You can also download the Time Keepers Sheet on the Forms page. xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Timer Tips One of the main things is to make … Continue reading

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Table Topics Master Duties

Here are a few tips for the role of Table Topics Master. The Table Topics Master leads the portion of the meeting during which club members answer questions spontaneously. The Table Topics Master prepares a series of questions or topics … Continue reading

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Hot Seat Duties

Here are a few tips for the role of Hot Seat The Hot Seat is available to perform any role that is not filled at the start of the meeting. The Toastmaster or General Evaluator should request the Hot Seat … Continue reading

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Invocator Duties

Here are a few tips for the role of Invocator The Invocator opens the meeting with a brief prayer or inspirational message suitable for the diverse beliefs of the club and the occasion. He or she then leads the club … Continue reading

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Joke Master Duties

Here are a few tips for the role of Joke Master. The Joke Master fills the time while the final votes are being tabulated. Since the time to count votes varies, the material selected should be flexible. The Joke Master … Continue reading

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Let There Be Light

As you can see in the pictures above, lighting can play an important role when giving a presentation. People in the back may not be able to see your facial expression and emotion because of bad lighting. In the picture … Continue reading

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Camera Basics

Here are the basic steps when you are assigned as camera operator. I would ask the speakers ahead of time if they want to be recorded and also find out which order they are speaking in. Make sure their SD … Continue reading

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Sit with a Veteran

One new member tip is that before you are scheduled for a job which you have never done, sit with the person doing that job the prior week. I noticed that Sue was scheduled as Vote Counter one week and … Continue reading

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Grammarian Duties

Here are a few tips for a new Grammarian. 1. Here are some general instructions from Toastmasters International. (click here) 2. Get there at least 15 minutes early. You need time to write down the “Word of the Evening.” 3. … Continue reading

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General Evaluator Duties

The General Evaluator provides an analysis of the quality of the meeting by reporting on all aspects of the meeting, except the scheduled speeches (which have received individual evaluations). The purpose of the General Evaluator’s presentation is to encourage the … Continue reading

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Grammarian – Adam’s Axe

8/17/2011———- Adam Kutell For this first article, I would like to bring up a topic that I touched on the last time I was General Evaluator.  The Grammarian is the role we trust to assist us with our language arts … Continue reading

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Greeter – Sit With the Guest

When new people come to a Toastmaster meeting, they are nervous, intimidated and don’t know what to expect. That’s why it’s so important to make them feel comfortable and explain to them what is going on. To do that, the … Continue reading

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General Evaluator Criteria

Kathy came up with a new way for the General Evaluator to rate the meeting. Here are the guidelines she came up with. Meeting Rating Criteria Min – Max Score Role Fulfillment – 2 (note: There are 22 roles in … Continue reading

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VIDEO – What’s a Greeter Supposed To Do?

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Meeting Time Management

Bill Collier: To add to Alan’s discussion about meetings running over time, I offer this list of suggestions that the Toastmaster of the evening can do to manage the time: * Prior to the meeting, find out how much time … Continue reading

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Ah Counter Duties

The Ah Counter rings the bell and keeps a tally of the number of times club members use crutch or filler words such as “Ah,” “Uh,” “You know” and “Okay.”  Other crutch or filler words may include inappropriate interjections such … Continue reading

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When You’re the Toastmaster

Before the Meeting The Toastmaster job is usually reserved for members who have done all the other meeting roles. The VP of Education should only assign members who are qualified and ready for this position. As soon as you find … Continue reading

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Toastmaster – Doing A Bit Extra

Carl and Jim are good examples of how to add some excitement to our meeting as Toastmaster. Costumes and balloons will always get the attention of the audience.

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Greeter Duties Guidelines

Being a “Greeter” is one of our new weekly positions. His/Her job is to meet and greet guests as they arrive at the guard position. Here are some tips if you are assigned the “Greeter” position. 1. Arrive early – … Continue reading

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