Meeting Information

South County Toastmasters meets every Wednesday night from 7:00 pm to 9:00 pm.  Guests are welcome anytime.  We ask that you arrive 15 minutes early to check-in.  The following video will give you an idea of what to expect. 

Meeting Agenda

  • Invocation and Pledge of Allegiance – 7:00 pm
  • Business Meeting, led by President – up to 15 minutes
  • Introduction of Toastmaster of the Evening and other meeting roles
  • Table Topics (impromptu speaking) – 20 minutes
  • Break – 10 minutes
  • Prepared Speeches (usually four) – 30 to 40 minutes
  • Evaluations (one for each speaker) and General Evaluation – 15 to 20 minutes
  • Joke Master – until votes are counted
  • Awards and Closing Comments – 5 minutes
  • Adjournment – 9:00 pm

Meeting Roles

Invocator – Opens the meeting with a brief prayer or inspirational message and leads the club in the Pledge of Allegiance.

Toastmaster of the Evening – Acts as host/master of ceremonies, leading the program, introducing the participants, and keeping the program on track and on time.

 Grammarian – Chooses and explains the “word of the evening,” a different but useful word which club members should try to use during the meeting. Also keeps a tally of the number of times the word is used and notes any grammatical errors committed by club members.

Timekeeper – Keeps track of the time for all segments of the meeting. Uses timing lights as reminders for Table Topics participants, Speakers, and Evaluators.

Vote Counter  – Tabulates votes for Best Table Topics, Best Speaker, Best Evaluator, and Most Improved.

Ah Counter – Rings a bell and keeps a tally of the number of times club members use crutch, or filler, words, such as “ah,” “uh,” and “you know.”

Camera Operator – Records the speeches on the speaker’s cell phone as a tool for improvement.

Table Topics Master – Prepares questions and leads the portion of the meeting during which club members provide spontaneous answers.

Speakers – Usually four per meeting; encouraged to follow basic or advanced manuals of instruction. Welcome to practice work-related presentations and receive feedback.

Evaluators – One assigned to each speaker; presents an oral as well as a written evaluation of the speech.

General Evaluator – Provides an analysis of the quality of the meeting by reporting on all aspects of the meeting, except the scheduled speeches. Encourages the club to maintain high standards.

Joke Master – Fills the time while votes are being counted by telling jokes, funny stories, anecdotes, etc.

Hot Seat – Is available to perform any role that is not filled at the start of the meeting.

Contact us about joining a meeting