Meeting Information


1.         Invocation and Pledge of Allegiance – 7:00 p.m.

2.         Business Meeting, led by President – up to 15 minutes

3.         Introduction of Toastmaster of the Evening and other meeting roles

4.         Table Topics (impromptu speaking) – 20 minutes or end at 7:40 pm

5.         Break – 10 minutes

6.         Prepared Speeches (usually four) – 30 to 40 minutes

7.         Evaluations (one for each speaker) and General Evaluation – 15 to 20 minutes

8.         Joke Master – until votes are counted

9.         Awards and Closing Comments – 5 minutes

10.       Adjournment – 9:00 p.m.



 Invocator – Opens the meeting with a brief prayer or inspirational message and leads the club in the Pledge of Allegiance.

 Toastmaster of the Evening – Acts as host/master of ceremonies, leading the program, introducing the participants, and keeping the program on track and on time.

 Grammarian – Chooses and explains the “word of the evening,” a different but useful word which club members should try to use during the meeting. Also keeps a tally of the number of times the word is used and notes any grammatical errors committed by club members.

 Timekeeper – Keeps track of the time for all segments of the meeting. Uses timing lights as reminders for Table Topics participants, Speakers, and Evaluators.

 Vote Tabulator  – Tabulates votes for Best Table Topics participant, Best Speaker, Best Evaluator, and Most Improved.

Ah Counter – Rings a bell and keeps a tally of the number of times club members use crutch, or filler, words, such as “ah,” “uh,” and “you know.”

 Video Operator – Records the speeches on videotape (provided by speakers) as a tool for improvement.

 Table Topics Master – Prepares questions and leads the portion of the meeting during which club members provide spontaneous answers.

 Speakers – Usually four per meeting; encouraged to follow basic or advanced manuals of instruction. Welcome to practice work-related presentations and receive feedback.

 Evaluators – One assigned to each speaker; presents an oral as well as a written evaluation of the speech.

General Evaluator – Provides an analysis of the quality of the meeting by reporting on all aspects of the meeting, except the scheduled speeches. Encourages the club to maintain high standards.

Joke Master – Fills the time while votes are being counted by telling jokes, funny stories, anecdotes, etc.

Hot Seat – Is available to perform any role that is not filled at the start of the meeting.


The Toastmasters Educational program provides guidance and objectives for Toastmasters to become better speakers and/or better leaders. The educational program is divided into two tracks: a communication track and a leadership track. The communication track focuses on the development of speaking skills and offers four main programs. The leadership track concentrates of improving leadership abilities and uses two primary programs to provide guidance.

Communication Track

Basic Manual: The communication track begins with the basic speech manual, which contains 10 speech projects. The basic manual is designed to develop speaking skills one step at a time. It includes projects emphasizing speech organization, body language, voice, word choice, props, persuasive speaking, and inspirational speaking.

Advanced Speech Manuals: Following the basic manual are a series of 15 advanced speech manuals. Many of the manuals are career-oriented. You choose the manuals you want to complete and the skills you want to learn. Among the advanced manuals are The Entertaining Speaker, Speaking to Inform, Speeches by Management, Storytelling, Interpersonal Communication, and Special Occasion Speeches.

Seminars: In addition to the advanced speech manuals, Toastmaster also offers programs for leading seminars. In these programs, the Toastmaster leads a small seminar for four to eight weeks on a given topic. Some of the available programs include How to Listen Effectively, Building Your Thinking Power, Pat I: Mental Flexibility, How to Conduct Productive Meetings and Parliamentary Procedure in Action.

Prewritten Speeches: Last but not least, Toastmasters offers a series of prewritten speeches that focus on aspects of Speaking, the Club and Leadership. Some the of speech topics/titles include Building a Team,

The Leader as a Coach, Beginning Your Speech, Take the Terror out of Talk, Finding New Members for your Club and Creating the Best Club Climate

Leadership Track

The leadership track allows an individual to acquire and practice the skills necessary to be an effective leader. A member can serve as a Club leader, developing skills in planning, training, motivating, and managing. All Toastmasters are encouraged to serve as officers.

Toastmasters wishing to expand their leadership skills can serve as officers outside the club. Toastmasters has positions at the area, division, district, regional and world levels.


Toastmasters recognizes its members as they progress in the Toastmaster Educational Program. The initial award is the Competent Communicator. Thereafter, advancement in the communication track leads to the Advanced Communicator – Bronze, then Advanced Communicator – Silver, and finally Advanced Communicator – Gold. The Leadership Track offers the Competent Leader and Advanced Leader awards. A Toastmaster with both the Advanced Toastmaster – Gold and Advanced Leader ranks is also awarded with Toastmaster’s highest distinction – the Distinguished Toastmaster.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s