Meeting Minutes – March 25, 2020 – South County Toastmasters (#1957)

Meeting Minutes – South County Toastmasters (#1957)

Meeting Date: March 25, 2020
Meeting Type/Theme: Remote Video Meeting – Theme:  Aspiration
Meeting Location: Remote Video Meeting
Called to Order: 7:00 PM
Presiding Officer:  Kathy Denton, Acting President
Submitted By: Victor Mattison, Secretary

Business Meeting:       

Due to the special nature of this meeting, our first of this kind, there was no business meeting.

Table Topics:

Upon the recommendation of Debbie Young we held a table topics relay during which each member was asked a table topics question and then, in turn, asked one of another member.    There was some concern about how members would acclimate to the use of video conferencing technology but it was remarkably smooth.

It was good to be together and nice to keep our collective bookmark on our regular meeting date/time.

For our first remote meeting it went very well.  We’ll expand on this idea for future meetings.   

Approximately 15 members attended.

Meeting Adjourned:                  8:00 PM

 

 

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Meeting Minutes South County Toastmasters – Wed, April 1st

Meeting Date:April 1, 2020
Meeting Theme:Roll with the punches
Meeting Location:Virtual Meeting via Zoom
Called to Order:7:00 PM
Presiding Officer:Kathy Denton, Acting President
Submitted By:Jim Salih

Officers’ Reports:

  • There were no minutes from the meeting of March 25 to approve.
  • Patrick Hunt reported that there were at least 5 members who he felt were not renewing their membership and there may be more.
  • Sunset Hills Community Center is returning a credit for the meetings that we cannot hold due to the pandemic and that credit can be applied to future meetings, so this time off is costing the club nothing in rent. Patrick will continue to pay SSCC for another month and then stop payments unless we have restarted meetings again which is not likely.

Meeting Roles:

Toastmaster:Steve Winheim
Table Topics:Debbie Young
Grammarian:Sandy Roll (malleable – 4 uses)
Time Keeper:Bill Collier
Invocator/CLE:Susan McConnell
Joke Master:George Kiser

Speakers and Evaluators:

SpeakersEvaluators
Kat HigashinoAlan Kirby
Patrick HuntJim Salih
Prathyush ViswaroopanBill Collier

There was no voting for the night.

Meeting Adjourned:  8:15 pm

Attendance:

Bond, Kim

Collier, Bill

Coupe, Donald

Denton, Kathy

Higashino, Kat

Hunt, Patrick

Kirby, Alan

Kiser, George

Mahacek, Bob

McConnell, Susan

Roll, Sandy

Salih, Jim

Spurgeon, Jeannie

Viswaroopan, Prathyush

Winheim, Steve

Young, Debbie

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Leave Feedback for a Member in Base Camp

As we tread into new territory of participating in online meetings, we don’t have to stop giving our speakers feedback.  You can leave feedback for any member, any time in Base Camp.  Following is a short video to walk you through the process:  Post Feedback for a Member in Pathways

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Zoom Video Conference

The Zoom.us basic account is free, but is limited to 40 minutes when you have a crowd. Apparently, what some groups do is have a 40 minute meeting and then after that meeting is done, they have a second meeting.

I installed it on my Chromebook from the Google Play store. It should also work on other systems and devices.

My experience with one other person is that we both had audio problems and could not hear each other. By clicking on different links we worked it out. This does show that you need to watch an instruction video and understand where the controls are.

Here’s a good article on the basics of getting ready for a Zoom call.

Toastmaster Clubs – it appears that many of the online clubs use Zoom as their means of communicating. As of this date, TI doesn’t have any support for video meetings. One thing I have surmised is that Zoom is like Pathways – it takes a while and a few curse words to get everything working, but with practice you can get it to work.

The Basic FREE Plan includes:

  • Unlimited number of meetings (one meeting at a time)
  • No expiration date
  • No time limit for 1-on-1 meetings
  • 40 minute limit on meetings with 3-100 people
Here’s a good video with the basics.
Zoom Security Settings

There are a number of online videos and the Zoom support site does have quite a few longer training videos one can watch.

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Meeting Minutes South County Toastmasters (#1957)

Meeting Minutes – South County Toastmasters (#1957)

Meeting Date: March 4, 2020
Meeting Type/Theme: Regular Meeting – Theme:  New Beginnings
Meeting Location: Sunset Hills Community Center (First Meeting in New Location)
Called to Order: 7:00 PM
Presiding Officer:  Victor Mattison, Acting President
Submitted By: Victor Mattison, Secretary

Officers’ Reports:       

  • Victor Mattison commended Debbie Young for her help in getting the meeting room organized and planned as she’s worked hard for the past few weeks to make sure our first meeting is as smooth as possible.   He also commended her on her great work in updating the website and its content. Bravo, Debbie!

Committee Reports:

  • Jim Salih shared that the Youth Leadership program is scheduled to start in about a week and signups have been slow to come. Please spread the word.

Unfinished Business:    

  • Minutes from the February 26 meeting were approved.

New Business: None

Announcements:  None

Meeting Roles:

Toastmaster: Susan McConnell
Table Topics: Patrick Hunt
General Evaluator:  Zach Smelcer
Grammarian: Bob Mahacek
Time Keeper: Steve Winheim
Camera Operator:   Bill Collier
Invocator / CLE: Kat Higasino
Joke Master:  Matt Clark
Hot Seat: Patrick Hunt
Greeter: Victor Mattison
Vote Counter: Bob Mahacek
Ah Counter:   Leah Star

Speakers and Evaluators:

Speakers Evaluators
1 Krista Butler Jerry Paul
2 Debbie Young Sandy Roll
3 Donald Coupe Sean Sheehan
4 Kim Bond Jeannie Spurgeon

Voting:

Most Improved: Kim Bond
Best Table Topics: Rich Puskarich
Best Evaluator: Sean Sheehan
Best Speaker Debbie Young

Meeting Rating:                            9.3                                                                                            

 Meeting Adjourned:                  9:00 PM

Visitors:    

  • Brian, first time visitor
  • Pong WeiLin, friend of Zach Smelcer (former Toastmaster)
  • Kyle, friend of Krista Butler

Attendance:

Here’s who attended this week:

Bond, Kim
Brandt, Howard
Butler, Krista
Clark, Matt
Collier, William
Coupe, Donald
Higashino, Katsuko
Hunt, Patrick
Jordan, Donna
Kirby, Alan
Mahaceh, Bob
Mattison, Victor
McConnell, Susan
Paul, Jerald
Puskarich, Richard
Roll, Sandy
Salih, James
Sheehan, Sean
Smelcer, Zach
Spurgeon, Jeannie
Star, Leah
Van Winkle, Robert
Winheim, Steven
Young, Debbie

 

Secretary’s Attendance Information:

General Attendance:

  • This week:                            60.0%
  • YTD average:                        52.3%
  • YTD highest weekly %:       64.1%, January 8, 2020
  • YTD lowest weekly %:        41.0%, January 22, 2020

 Members with more than 75% attendance:

Butler, Krista 89%
Clark, Matt 89%
Collier, William 78%
Coupe, Donald 89%
Higashino, Katsuko 89%
Mattison, Victor 100%
McConnell, Susan 100%
Paul, Jerald 100%
Salih, James 89%
Spurgeon, Jeannie 78%
Van Winkle, Robert 78%
Young, Debbie 100%

Longest Current Attendance Streaks (consecutive meetings)

9 McConnell, Susan
9 Mattison, Victor
9 Paul, Jerald
9 Young, Debbie
8 Salih, James
7 Higashino, Katsuko
6 Clark, Matt
6 Coupe, Donald
6 Mahaceh, Bob
6 Winheim, Steven
5 Butler, Krista
5 Collier, William
5 Sheehan, Sean
5 Spurgeon, Jeannie
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Meeting Minutes South County Toastmasters (#1957) – February 26, 2020

Meeting Minutes South County Toastmasters (#1957) – February 26, 2020

Meeting Date: February 26, 2020
Meeting Type/Theme: Regular Meeting – Theme:  Falling in Love
Meeting Location: Metropolitan Life Building
Called to Order: 7:00 PM
Presiding Officer:  Matt Clark, Acting President
Submitted By: Victor Mattison, Secretary


Officers’ Reports:       

  • Susan McConnell prepared some flyers to promote the upcoming Youth Leadership program which she hopes members can help distribute to places such as local libraries.  Please contact Susan if you can help.
  • Debbie Young said that due to the tight pre-meeting timetable she is going to set out meeting agendas, ballots and similar items on the countertop area just inside the meeting room. Members should pick this material up as they come in.   Remember, we are not expected to be in the space before 6:45pm though we’re allowed to congregate in the common areas in the foyer area. We will need to be out shortly after 9pm so we’ll need to work on the process to make that happen.

Committee Reports:

  • Matt Clark announced that we have received an application for membership from Prathyush Visapooran.   After guests were escorted from the room Prathyush’s membership was discussed and approved after which he was inducted as a new member.  Victor Mattison will serve as his mentor.

Unfinished Business:     None

New Business: None

Announcements:  None

Meeting Roles:

Toastmaster: Krista Butler
Table Topics: Rob Van Winkle
General Evaluator:  Debbie Young
Grammarian: Kim Bond
Time Keeper: Zach Smelcer
Camera Operator:   George Kiser
Invocator / CLE: Kim Bond
Joke Master:  Bill Collier
Hot Seat: Kim Bond
Greeter: Donald Coupe
Vote Counter: Donald Coupe
Ah Counter:   Jerry Paul

Word of the Day:  Osculate, used 3 times

Speakers and Evaluators:

Speakers Evaluators
1 Matt Clark Donald Coupe
2 Tom Terrific Leah Star
3 Steve Winheim Kat Higashino
4 Susan McConnell Victor Mattison

Voting:

Most Improved: Matt Clark
Best Table Topics: Susan McConnell
Best Evaluator: Victor Mattison
Best Speaker Steve Winheim

Meeting Rating:                            9.5                                                                                            

 Meeting Adjourned:                  8:55 PM

Visitors: 

  • Pong WeiLin, friend of Zach Smelcer (former Toastmaster)

Attendance:

Here’s who attended this week:

Bond, Kim
Butler, Krista
Clark, Matt
Collier, William
Coupe, Donald
Higashino, Katsuko
Kiser, George
Mahaceh, Bob
Mattison, Victor
McConnell, Susan
Paul, Jerald
Smelcer, Zach
Star, Leah
Terrific, Tom
Van Winkle, Robert
Viasaroopan, Prathyush
Winheim, Steven
Young, Debbie


Secretary’s Attendance Information:

General Attendance:

  • This week:                             45.0%
  • YTD average:                        51.4%
  • YTD highest weekly %:       64.1%, January 8, 2020
  • YTD lowest weekly %:        41.0%, January 22, 2020

 

Members with more than 75% attendance:

Butler, Krista 88%
Clark, Matt 88%
Collier, William 75%
Coupe, Donald 88%
Denton, Kathy 75%
Higashino, Katsuko 88%
Mattison, Victor 100%
McConnell, Susan 100%
Paul, Jerald 100%
Perper, James 75%
Salih, James 88%
Spurgeon, Jeannie 75%
Van Winkle, Robert 75%
Young, Debbie 100%


Longest Current Attendance Streaks
(consecutive meetings)

8 McConnell, Susan
8 Mattison, Victor
8 Paul, Jerald
8 Young, Debbie
7 Salih, James
6 Higashino, Katsuko
6 Kiser, George
6 Perper, James
5 Clark, Matt
5 Coupe, Donald
5 Mahaceh, Bob
5 Winheim, Steven
4 Butler, Krista
4 Collier, William
4 Sheehan, Sean
4 Spurgeon, Jeannie

 

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Welcome New Member Prathyush Viasroopan (P.V.)

PV New member - 600

Shown above from left to right:  Victor Mattison (mentor);  Prathyush Viasroopan (P.V.); Matt Clark (Acting President)

On Wednesday, February 26, 2020, the members of South County Toastmasters inducted Prathyush Viasroopan (P.V.) into the Club as a new member.  Victor Mattison will serve as his mentor.   Welcome to South County Toastmasters P.V.!!

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